EUPRIO has the following structure
- General Assembly
- Steering Committee
- Executive Board
- Auditors’ Committee
- elect the President and the Vice President on the basis of the candidacy or candidates proposed by the Steering Committee
- appoint and dismiss the members of the Steering Committee
- decide on the exclusion of members
- have the power to dissolve the association
- review and amend the Charter of the association
- approve the annual accounts, the budget for the forthcoming year, receive the reports of the President, Vice-President, the Secretary and the Treasurer on the activities of the past year and plans for the future
- discharge the Steering Committee
- approve the Regulations proposed by the Steering Committee
The General Assembly comprises all the members of EUPRIO: individual, members listed in an institutional membership, associate and honorary. It shall meet at least once per year, during the Annual Conference.
The Steering Committee is the main governing body of the association. It shall, among other tasks:
- be the principal forum for discussion of the association’s policy positions; it may make statements on behalf of the association, taking initiatives or participating actively in the international debate regarding communication issues
- recommend the strategic direction of EUPRIO to the General Assembly
- develop priorities and guidelines on policy issues and on services to members
- appoints its members normally on recommendation of the relevant national organisations
- examine the candidacies for the Presidency, which shall be accompanied by a general policy statement
- propose a short-list of candidates, from one to three names, to the General Assembly for the President’s election
- appoint the Treasurer and the Secretary
- appoint the Auditors
- approve the programme and the venue of the Annual Conference and of any other initiative and support organisers in setting the content, by finding possible speakers and themes
- establish and dissolve working groups as it sees fit
- propose the level of the annual membership fees
- receive and approve the annual accounts and the budget prepared by the Executive Board and the report of the President on the activities of the past year and plans for the future, for submission to the General Assembly
- decide on the admission of individual and institutional members when the National Representative is vacant, of Associate Members and of Honorary members
- receive and approve agendas for meetings of the General Assembly prepared by the President
- propose reviews and amendments of the Charter and of the Regulations to the General Assembly
The Steering Committee is composed of :
- the President
- the National and the Deputy National Representatives
Each European country with at least five members can propose a National Representative to the General Assembly.
It can propose a Deputy National Representative to the General Assembly when it has at least 20 members. Where national membership does not exist, the Steering Committee can propose to the General Assembly a member for co-option for a period of two years to build or rebuild the national membership. Where possible, the candidate National Representatives are nominated by their national organisations. When this latter is missing, the National Representative is proposed by the informal group of members in the same country.
All the members of the Steering Committee are appointed by the General Assembly for a two-year term and can be re-appointed by the General Assembly for a maximum of two further two-year terms. A national representative would be required to have the endorsement of his/her national members to continue his/her for another term.
The National Representatives, assisted by the Deputy National Representatives, are the link with their own national associations, where present, and are responsible for all EUPRIO matters in the country concerned, including :
- membership recruitment and retention
- collection of the annual membership fees and transfer of fees to the Treasurer
- promoting the Annual Conference and the other EUPRIa initiatives
- organising meetings of EUPRIO members and other interested parties in that country, where appropriate
The President is the figurehead of the association. He/she leads, represents the association and acts as the spokesperson for it to third parties for all activities. He/She shall:
- convene and chair the meetings of the General Assembly, of the Steering Committee and of the Executive Board; arranges the agenda and enforcm the decisions
- see that order and running are kept
- guarantee the observance of the Charter and of the Regulations
- draw up or rescind contracts, agreements, insurance policies, leases; open and close accounts
- appoint a paid employee, who shall work directly under his/her instructions
- prepare the annual report on the activities of the past year and plans for the future for submission to the General Assembly
- exercise every other function and competence pursuant to the Law
The President is assisted by a Vice-President while carrying out his/her duties. The Vice-President shall deputise for the President in his/her absence.
The President must be a member of the association and work in a higher education institution. He/She shall be elected by the General Assembly from a short-list of candidates (1 to 3) proposed by the Steering Committee. The President shall hold office for two years and shall be eligible for one re-election.
The Executive Board is responsible for the implementation of the policy of the association, for the planning of its activities and for the management of the day-to-day affairs. It shall among other tasks :
- prepare discussion papers
- prepare proposals for the annual budget for approval by the Steering Committee and then by the General Assembly
- be responsible for the implementation of the budget
- arrange programmes for the exchange of information and matters of common interest to individual and collective members and to identify and disseminate good practice in institutions of higher education and research
The Executive Board consists of the President, the Vice-President, the Secretary and the Treasurer.
The Auditors’ Committee is the body which shall :
- examine the correspondence of the annual accounts to the account books
- check the general management of the association
- make appropriate cash and property assets inspections
- assess the regularity of the account books
The Auditors’ Committee is composed of three members nominated by the Steering Committee, preferably among former members of the association, who have not been excluded nor have resigned. The Auditors hold office for two years and shall be eligible for another appointment.